Terms of Reference //

 

1. Formation

The group is formally constituted on behalf of Saffron Health Partnership, who practice at The Health Centre, Saffron Road, Biggleswade, Bedfordshire, SG18 8DJ.   The group is a non-political organisation.

 

2. Purpose and Aims of the Group

 

• To give patients a voice in the provision of their healthcare by providing constructive feedback to the Practice on patients’ needs, concerns and interests whenever necessary.

 

• To act as a forum to discuss developments at the Practice and to support and influence outcomes to the benefit of patients.

 

• To encourage and support the activities of the Practice and to promote good health.

 

• To communicate information about the Practice to the community it serves.

 

• To liaise with other local Patient Participation Groups.

 

• To work closely with the Virtual Patient Group run by the Practice.

 

 

3. Membership

 

• Membership of the group is comprised of patients of the Practice and the Practice Manager and is supported by other key staff as required.

 

• Any doctor of the Practice is entitled to attend meetings of the Group.

 

• The group will annually elect a Chair, Vice Chair and Secretary from its membership.   

 

• Members must remain actively involved and show mutual respect to other members of the group.

 

• Any member who does not attend three meetings per annum without submitting apologies will be consider no longer to be a member of the group.

 

• Group members should conduct themselves in a manner which maintains the integrity of the Group and its standing in the community, the NHS and other bodies with which they communicate.

 

• If a member is disruptive or uncooperative within the group, they may be asked to resign by the chairperson or the vice chairperson after consultation with the group.

 

• Members should not use their Group status to gain media or other attention to further their personal, organisational, commercial or party political interests.

 

 

4. Meetings

 

• Meetings will be held monthly or at other intervals to be agreed.

 

• The Chair or Vice Chair of the Group or the Practice Manager will run the meetings.

 

• The Secretary will take minutes of each meeting and these will be distributed to all members of the group and a summary displayed on the notice board in the surgery and on the practice web site.

 

• All members are equally important and all views and opinions will be both heard and respected. Racism and discrimination will not be tolerated

 

• The group will hold an Annual General Meeting.

 

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5. Quorum

 

Meetings will be quorate if 60% of the patient membership of the PPG is in attendance.   A meeting that is not quorate may continue but no decisions may be made without reference back to the membership.

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6. Review of Terms of Reference

 

The Terms of Reference for the Group will be reviewed annually.

 

 

Revised 18.06.13

Revised 11.06.14

Revised 16.09.15

Revised 04.05.16

Revised 08.11.16